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Private Secretary

  • NOTIFICATION

    New Delhi, the 8TH January 2002

    G.S.R 26. - In exercise of the powers conferred by the proviso to article 309 of the constitution and in supersession of the Ministry of Parliamentary Affairs (Recruitment and Conditions of Service) Rules 1963, in so far as it relates to the post of Private Secretary except as respects things done or omitted to be done before such supersession, the President hereby makes the following rules regulating the method of recruitment to the post of Private Secretary in the Ministry of Parliamentary Affairs, namely:

    • Short title and commencement-
    1. These rules may be called the Ministry of Parliamentary Affairs, Private Secretary Recruitment Rules, 2002.
    2. They shall come into force on the date of their publication in the Official Gazette.
  • Number of post, classification and scale of pay ,-The number of the said post , its classification and the scale of pay attached thereto shall be as specified in columns (2) to (4) of the Schedule annexed hereto.
  • Methods of recruitment, age limit and qualifications, etc,_ The method of recruitment, age limit, qualifications and other matters relating to the said post shall be as specified in column (5) to (14) of the said Schedule.
  • Disqualification. - No person, _
    1. who has entered into or contracted a marriage with a person having a spouse living, or
    2. who having a spouse living, has entered into or contracted a marriage with any person. shall be eligible for appointment to the said post shall be eligible for appointment to the said post:


    Provided that the Central Government may, if satisfied that such marriage is permissible under the personal law applicable to such person and the other party to the marriage and that there are other grounds for so doing, exempt any person from the operation of this rule.

  • Power to relax_ Where the Central Government is of the opinion that is necessary or expedient so to do, it may, by order, for reasons to be recorded in writing in consultation with the Union Public Service Commission, relax any of the provision of these rules with respect to any class or category of persons.
  • Saving- Nothing in these rules shall affects reservations, relaxations of age limit and other concessions required to be provided for the Scheduled Castes, Schedule Tribes, Other Backward Classes, Ex servicemen and Other Special Category of persons, in accordance with the Orders issued by Central Government from time to time in this regard.
  • Temporary upgradation of post- (I) All posts of First Personal Assistant and Assistant Private Secretary to the Minister for Parliamentary Affairs and First Personal Assistant to the Deputy Minister for Parliamentary Affairs shall from part of the grade of Private Secretary. However, all or any such post in the grade may be declared by the Ministry to be excluded from the grade, if it is necessary in the public interest for the time being to fill such a post or posts by persons other than an officer of the appropriate grade of Stenographers service and shall remain in excluded from the grade so long as such declaration remains in force.

    (ii) If, and for so long as one or more posts of First Personal Assistant to the Minister for Parliamentary Affairs or Deputy Minister for Parliamentary Affairs or of the Assistant Private Secretary to the Minister for Parliamentary Affairs are filled by the appointment of persons other than the Officers of Stenographers service of the Ministry or by Officers of Stenographers service of the Ministry who are not approved for promotion to the grade of Private Secretary or if proved for promotion to that grade , are not due for such promotion , a corresponding number of posts in the grade of Personal Assistant may be temporarily upgraded to the grade of Private Secretary. Appointment against such temporarily upgraded posts shall be made on ad-hoc promotion basis from eligible officers in the grade of Personal Assistant.

    • Schedule

    Name of post Number of posts Classification Scale of pay Whether selection by merit or selection-cum-seniority or non selection post Age limit for direct recruits.

    (1)

    (2)

    (3)

    (4)

    (5)

    (6)

    Private Secretary

    *1(2002)

    * Subject to variation dependent on workload.

    General Central Service, Group'B'

    Gazetted Ministerial.

    Rs6500-200-10500

    Selection-cum-seniority

    Not applicable

    Whether benefit of added years of service admissible under rule 30 of the Central Civil Service (Pension) Rules, 1972

    Educational and other qualifications required for direct recruits

    Whether age and educational qualifications prescribed for direct recruits will apply in the case of promotees

    Period of probation, if any

    Method of recruitment: whether by direct recruitment or by promotion or by deputation or absorption and percentage of the posts to be filled by various methods.

    (7)

    (8)

    (9)

    (10)

    (11)

    Not applicable

    Not applicable

    Not applicable

    Two years for promotees

    Promotion failing which by Deputation

    In case of requirement by promotion or deputation or absorption, grades from which promotion or deputation or absorption to be made.

    If a Departmental promotion Committee exists what is its composition

    Circumstances in which Union Public Service Commission to be consulted in making recruitment.


    (12)

    (13)

    (14)

    Promotion: Personal Assistant with eight years' regular service in the grade.

    Deputation:

    Officers under the Central/State Government or Union Territories: -

    (a)(i) Holding analogous post on regular basis in the parent Cadre /Department; or

    (ii) with eight years' service in the grade rendered after appointment thereto on a regular basis in the scale of pay of Rs.5500-9000/- or equivalent in the parent cadre or Department; or

    (iii)With ten years service in the grade rendered after appointment thereto on a regular basis in the scale of Rs 5000-8000 or equivalent in the cadre /department; and

    (b)(i) Possessing a speed of hundred words per minute in stenography (English/Hindi);and

    (ii)Three years’ experience in stenography in English/Hindi.

    The departmental officers in the feeder category who are in the direct line of promotion shall not be eligible for consideration for appointment on deputation. Similarly, deputationist shall not be eligible for consideration for appointment by promotion.

    (Period of deputation including period of deputation in another ex-cadre post held immediately preceding this appointment in the same or other organization/ department of the Central Government shall ordinarily not to exceed three years. The maximum age limit for appointment by deputation shall be not exceeding fifty six years as on the closing date of receipt of applications)

    Group-B Departmental Promotion Committee (for Promotion):

    1. Secretary, Ministry of Parliamentary Affairs -Chairman

    2. Deputy Secretary (Admn)

    Ministry of Parliamentary Affairs - Member

    3. Nominee of other Ministry/ Department of the rank of Under Secretary - Member

    Consultation with Union Public Service Commission Service necessary while appointing officers from State Government or Union Territories on deputation.

    [F.NO.F.4 (1) 2001-Admn.]

    P.S. MALHOTRA, Under Secy.

    Note.- Principal rules of the Ministry were published in the Gazetted of India , vide notification no.G.S.R.1850 dated 29th November, 1963 and subsequently amended from time to time and last such amendment was made vide Notification No.

    GSR 260 dated 3rd June, 1996.