F. No. 22(1)/2002- Admn.

 Government of India,

Ministry of Parliamentary Affairs,

92, Parliament House,

New Delhi.

 

Dated 06.07.2007

 To,

 

   

Subject: -      Annual Maintenance contract for the three 1.5 KVA Inverters installed in the Ministry of Parliamentary Affairs located at 12/11 Jam Nagar House, New Delhi.

 

 

 Sir,

I am directed to call for quotations for Maintenance contract for the period 01.08.2007 to 31.07.2008 for the three 1.5 KVA Inverters installed in the Ministry of Parliamentary Affairs located at 12/11 Jam Nagar House, New Delhi. 

 

2.                    The terms and conditions of the contract will be as follows:-

 

a)        The contract will be for a period of one year from 01.08.2007 to 31.07.2008. The rates quoted will remain in force during the currency of contract and no demand for revision of rates on any account whatsoever will be entertained.

b)      The intending firm may inspect the state of the inverters before quoting rates.  They may get in touch with the Section Officer (Admn.) (Telephone No. 23034467) in this regard.

c)      The tenderers should have previous experience of having handled above inverter for a period not less than two years

d)      The Selected firm shall be required to depute technically and professionally competent personnel to provide requisite maintenance service.  Complete preventive servicing will be done once in every quarter which will be monitored by the Ministry. All complaints for the repair of inverters will be attended within the office premises within 24 hours of the complaint. Therefore telephone number as well mobile number of the owner/ firm should be indicated in the quotation.

e)       The payment of maintenance charges will be made on quarterly basis after completion of the quarter.  No charges will be admissible during the period when the equipments remain non-functional for reason attributable to the contractor.

f)       It shall also be the responsibility of the contracting firm to hand over the inverters in good working condition at the end of the contract period to this Ministry, failing which the firm shall be liable to pay liquidated damages to the Ministry as determined by the competent authority.

g)        Tenderers are reqired to deposit earnest money of Rs. 1500/- (Rupees one thousand five hundred only) through a crossed demand draft on any scheduled bank in Delhi/ New Delhi drawn in favour of the Pay & Accounts Officer, Cabinet Affairs, New Delhi along with the quotation.  The earnest money deposited by the successful tenderer shall be retained as Security deposit for the due fulfillment/performance of the terms and conditions of the contract.  The said security deposits will be refunded after the successful completion of the contract subject to the adjustment of dues against the contractors.  The earnest money received from other unsuccessful tenders will be returned without interest.

h)        The Government reserves the right to select any tender or reject any or all tenders without assigning any reason whatsoever.  It will also not be obligatory on the Govt. to accept the lowest quotation and no explanation shall be given with regard to reason for rejection of quotation of any tenderer.  The Government further reserves the right to terminate the contract at any time without assigning any reason by giving one month’s notice to the contractor. 

3.                  If the above terms and conditions are acceptable, quotations addressed to Under Secretary (Admn.), Ministry of Parliamentary Affairs, room No. 92, Parliament House, New Delhi, may be deposited in the tender box kept in the custody of SO (Admn.) , room No. 93, Parliament House ( Ph. No. 23034644) in a sealed cover superscribed “QUOTATIONS FOR MAINTENANCE CONTRACT OF INVERTERS” latest by  24^th July, 2007 up to 3.00 P.M. Quotations received till then shall be opened on 24^th July, 2007 at 3.30 P. M. in room No. 92, P. H. , New Delhi.

Yours faithfully,

 

 

 (Rewa Rani)

Under Secretary to the Government of India

Telephone No. 23034899