F. No. 18(2)/2004- A&P

Government of India

Ministry of Parliamentary Affairs

92, Parliament House,

New Delhi.

 

Dated: 28.02.2005

 

To

 

 

 

 

Subject:          Comprehensive Annual Maintenance Contract for Computers and peripherals for the period 01.04.2005 to 31.03.2006.

 

Sir,

                        There are 40 Personnel Computers and peripherals are available with this Ministry.  For their maintenance, it is proposed to enter into annual maintenance contract both for hardware and software.  The processing systems are Pentium-III & IV. Peripherals include printers (Dot matrix, Laser jet and Desk jet) and UPSs (0.5 KVA, 1KVA & 2KVA).  This Ministry invites sealed quotations for the above job on the terms and conditions mentioned in subsequent paragraphs. In case you are interested to undertake the work, a sealed quotations superscribed prominently with words “Comprehensive Annual Maintenance Contract for Computers & Peripherals  may be sent to undersigned (Under Secretary     (Admn.), Ministry of Parliamentary Affairs, 92, Parliament House, New Delhi) not later than 07.03.2005. The rates may be given as under: -

 

Sl. No.                        Item                                                                                        Rates per Unit

 

1.         P-III & IV PC

            (HCL, Compaq, IBM and Wipro make)

 

2.         Printers

            (i)        HP Desk Jet Printer

            (ii)       HPLaser Jet Printers

( 6L Gold/Pro, 1000, 1150, 1200,1300,2410 etc.)

 

(iii)      Dot Matrix Printers

 

3.         UPS (0.5KVA, 1KVA & 2KVA)

 

2.         The job will be entrusted to the successful firms under the terms and conditions mentioned below: -

 

a)      This Ministry shall, however reserve the right to terminate the contract at any time without assigning any reason during the period of contract.

 

b)     It shall be the responsibility of the contractor to handover backs to this Ministry all the equipment under contract in working condition at the end of the contract period.

 

c)      No extra payment, whatsoever, on account of natural calamities or otherwise will be made to the contractor except the all-inclusive rate and the rates permitted under this contract.  It shall be responsibility of the contractor to make the Computer/printers/UPSs work satisfactorily through out the contract.

 

d)     The contractor will be required to depute a whole time expert engineer on duty exclusively for this Ministry on all working days to attend the Computers/Printers and UPSs and whenever defect arises therein and any complaint to this effect are made.        

 

e)      The work is to be carried out in the office premises it self. However, only such work as cannot be done in the office premises will be allowed to be done outside with written permission of the Section Officer ( A&P) of the Ministry and no extra payment would be made on this account. He would also be required to provide alternate equipment.

 

f)       If the work of the contractor is found unsatisfactory or if the contractor dishonors the contract, the job will be entrusted to any other firm/party at the risk/expenses of the defaulting contractor.

 

g)     Payment for the work done and services rendered will be made to the contractor on quarterly basis.

 

h)     The complaints should be attended to on the same day they are reported.

 

3.         Please ensure to make a specific mention in your quotation to the effect that the terms and conditions mentioned above are acceptable to your firm in full.

 

4.         Interested firms are required to prove their competence for undertaking the job in question and also furnish their standing and good will through a certificate from their earlier client of repute organizations mentioning name, designation and telephone No. of the officer of the department.

 

5.         The undersigned reserves the right to accept or to reject any quotation(s) without assigning any reason.

 

 

Yours faithfully,

Sd/- 

(REWA RANI)

UNDER  SECRETARY (ADMN.)

Tel# 23034899